Google Apps Settings For Mac Outlook

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  • Oct 13, 2015  The odd thing is that the Windows 10 Mail app can cope with Gmail 'out of the box' and 'knows' all the setting to use. How then can Outlook 2016 have reverted to the dark ages and require entering all the information manually and changing the settings of Gmail, making it less secure, when the technology is given away with Windows.
  • Mar 25, 2011  Microsoft Outlook for Mac: Google Apps Fail. And I don't even need a paid Google Apps account. If I was working in a company with 50 or more people, an Exchange server or outsourced service.

Note: These instructions follow the latest version of the software noted above. For other versions, there may be some variation, but the information below should serve as a guide to get you started. To identify the version of your software, look for the About link in the software's main menu or Help menu.

CompanionLink for Mac keeps Outlook for Mac contacts, calendars, tasks, and categories synchronized with either a Google account, smartphone, or tablet. You can choose your destination in the Settings menu of the software. Outlook for Mac sync with Google. Set up two-way sync between your Google account and Outlook for Mac.

  1. First, follow the steps to enable IMAP access, turn on 2-step verification, and get an application-specific password.
    Configure Google Mail for Email Software & Mobile Devices.
  2. Open Outlook 2010. The first time you launch Outlook after installing it, a mail account setup window will open.
    Note: If you are not opening Outlook 2010 for the first time, go to File > Info and +AddAccount. The Auto Account Setup window will open.
  3. In the Auto Account Setup window, make sure E-mail Account is selected:
    • In the Your name field, enter your name.
      Note: This will appear in the From field of your outgoing messages.
    • In the Email address field, enter your Google Mail address
      (e.g., NetID@umass.edu).
    • In the Password field, enter the Application Specific Password generated by Google.
    • In the Retype Password field, enter the Application Specific Password generated by Google again.
    • Select Manually configure server settings or additional server types at the bottom. Click Next. The Choose Service window will open.
  4. On the Choose Service window, select Internet E-mail. Click Next. The Internet E-mail Settings window will open.
  5. In the Internet E-mail Settings window:
    • In the Your name field, enter your name.
      Note: This will appear in the From field of your outgoing messages.
    • In the Email address field, enter your Google Mail address
      (e.g., NetID@umass.edu).
    • In the Account Type drop-down menu, select IMAP.
    • In the Incoming mail server field, enter imap.googlemail.com.
    • In the Outgoing mail server (SMTP) field, enter smtp.googlemail.com.
    • In the User Name field, enter your Google Mail address
      (e.g., NetID@umass.edu).
    • In the Password field, enter the Application Specific Password generated by Google.
    • Click More Settings... to open the Internet E-mail Settings window.
  6. On the Internet E-mail Settings window:
    Under the Outgoing Server tab:
    • Select My outgoing server (SMTP) requires authentication.
    • Make sure that Use same settings as my incoming mail server is selected.
    Under the Advanced tab:
    • Under Incoming server (IMAP), select SSL from the drop-down menu of encrypted connection types, then enter 993 in the field.
    • Under Outgoing server (SMTP), select TLS from the drop-down menu of encrypted connection types, then enter 587 in the field.
    • Click OK. This will bring you back to the first Internet E-mail Settings window.
  7. On the Internet E-mail Settings window, click Next. Outlook will then test your account settings. This may take a few moments. When the Test Account Settings window indicates that all tests are completed successfully, click Close. You will then be directed back to the Add New Account window.
  8. On the Add New Account window, click Finish. You will now see your Google Mail address listed in the Inbox. You should see a test email from Microsoft Outlook in your inbox, confirming that your incoming mail settings are correct. To test your outgoing mail settings, use Outlook to send a message to your Google Mail address. The message should appear in your Outlook inbox.

Congratulations! Outlook 2010 is now configured to send and receive messages with your Google Mail account.

Now that you've finished setting up your mail to access Google Mail, we suggest that you configure your software to Look up UMass Amherst Email Addresses with Outlook 2010.

Note: These instructions follow the latest version of the software noted above. For other versions, there may be some variation, but the information below should serve as a guide to get you started. To identify the version of your software, look for the About link in the software's main menu or Help menu.

  1. First, follow the steps to enable IMAP access, turn on 2-step verification, and get an application-specific password.
    Configure Google Mail for Email Software & Mobile Devices.
  2. Start Outlook 2011.
    • If this is the first time Outlook 2011 has been launched, a Welcome to Outlook window will appear. Click Add Account and then select the E-mail icon on the Add an Account window. A configuration window will open.
    • If you have used Outlook 2011 before, after launching the program, select from the main menu Outlook > Preferences > Accounts. The Accounts window will open. Click the + sign at the bottom left and select E-mail... from the drop-down menu. A configuration window will open.
  3. In the configuration window, enter your Google Mail account information:
    • In the E-mail Address field, enter your Google Mail address (e.g., NetID@umass.edu).
    • In the Password field, enter the Application Specific Password generated by Google.
    • Do not select Configure automatically.
    • In the User name field, enter your Google Mail address again (e.g., NetID@umass.edu)
    • Under Type, select IMAP from the drop-down menu.
    • For both Incoming and Outgoing servers, select Override default port and Use SSL to connect.
    • In the Incoming server fields, enter imap.googlemail.com : 993.
    • In the Outgoing server fields, enter smtp.googlemail.com : 465.
    • Click Add Account. You will return to the Accounts window.

  4. In the Accounts window, most of the fields will be automatically populated. Under Personal information, verify the following:

    • In the Account description field, enter a name for the account identifying it as your Google Mail account.
    • In the Full name field, enter your name.
      Note: This will appear in the From field of your outgoing messages.
    • The Email address field should contain your Google Mail address
      (e.g., NetID@umass.edu).
  5. Then, under Server information, verify the following:
    • The User Name field should also contain your Google Mail address
      (e.g., NetID@umass.edu).
    • The Password field should contain the Application Specific Password generated by Google.
    • The Incoming mail server fields should read imap.googlemail.com : 993. If this number is incorrect, select Override default port to unlock the field and change it.
    • The Outgoing mail server (SMTP) fields should read smtp.googlemail.com : 465. If this number is incorrect, select Override default port to unlock the field and change it.
    • Select the boxes next to Use SSL to connect for both incoming and outgoing servers. Make sure Always use secure password is selected.
    • Click More Options... to open an Outgoing server settings window. Under Authentication, select Use Incoming Server Info from the drop-down menu. Click OK. You will be brought back to the Accounts window and you can close it. All of your settings will be saved automatically.
  6. You will now see your Google Mail address listed in the Inbox. If you have more than one email account in Outlook 2011, you can set your Google Mail address as default by clicking the Gear icon at the bottom of the left menu and selecting Set as Default.
  7. To test your mail settings, use Outlook 2011 to send a message to your Google Mail address. In a few moments, the message should appear in your Outlook inbox.

Outlook On Mac Account Settings

Congratulations! Outlook 2011 is now configured to send and receive messages with your Google Mail account.